In fall 2020, due to COVID-19 related concerns, chapters should reconsider hosting social gatherings. BEFORE attempting to register a social event, chapters should read the following information.
ll chapter-sponsored events of any kind must adhere to CSU, county, and state expectations and guidelines. The health of members, guests, and the community at large is of primary importance.
Currently, the expectation is that events and gatherings be 10 people or less. Events larger than 10 require additional approval either from CSU or Larimer County. These current expectations may evolve throughout the semester and chapters will be updated as changes occur.
Any type of event that occurs in-person should keep entirely accurate lists of who attended in case it is needed for contact tracing.
Due to chapter size, in-person social gatherings hosted by a fraternity/sorority chapter will likely not be possible for most chapters. Chapters may consider very small group interactions that meet the gathering size restrictions listed above. Chapters that wish to host social events at third party venues should contact the OFSL to discuss options and ensure partnership with the venue and event size meet current guidance and public health orders.
As always, fraternity and sorority social events must meet expectations as outlined in the Fraternity & Sorority Joint Policy on Risk Management.
Upload A Guest List
Chapters that have completed a registration form and need to provide a guest list separately or are submitting a post-event guest list may do so using the Guest List Submission Form.
Third Party Vendor Contract
To assist in working with a third party vendor, chapters are encouraged to utilize a third party vendor contract to guide conversations and ensure all expectations and needs are identified and outlined. This form is not required as part of an event registration form, but is a resource for chapters negotiating contracts and engaging in event planning with a venue. The document can be found here.
Third Party Certificate of Insurance
For third party events, there is a requirement to submit a certificate of insurance from the event venue. Below is a list of certificates already on file, and more are added to the list as events are submitted. If a certificate of insurance is provided below, there is no need to upload one with your event registration form. If a certificate of insurance is not listed below, you are required to upload one with your event registration form.