"*" indicates required fields

Due Date

Registration with the Third Party Vendor form must be completed and submitted by 5 p.m. four business days prior to the event with accompanying documentation and signatures. For example, a form submitted for an event on Friday, Saturday, or Sunday must be registered by 5 p.m. the Monday prior.

I Have Questions about the Policy!

The Fraternity and Sorority Joint Risk Management Policy which identifies many components of alcoholic events can be found under our Community Policies page.  If there are additional questions which are not addressed, please email your council officer responsible for risk management.

What do I need to upload for this form?

You will need to upload the third party vendor's certificate of insurance, and for all events barring a date dash or fundraiser, you must upload a guest list. Previously received and non-expired certificates of insurance for some third party venues can be found on the social event registration webpage. You may check that page to see if the venue for your event is listed for easier access to the insurance certificate.

Terms of Registration Form

The chapter will make certain that all applicable federal, state, province, county, city, and Colorado State University laws and policies, as well as the Fraternity & Sorority Joint Policy on Risk Management and their (Inter)National organization risk management policies and procedures are enforced. The chapter understands that the chapter is required to regulate the behavior of all individuals in attendance during the event. The chapter understands that failure to abide by all terms of this agreement and all event policies and regulations may result in disciplinary action. The chapter understands that a chapter cannot host/participate in this event without full completion of this registration form and emailed confirmation by their respective governing council

Your Name*
Council*

Event Information

MM slash DD slash YYYY
Start Time*
:
End Time*
:
Is this event a...*

Guest Social - includes events where there is one host chapter and invited guests (inclusive of parents and families, alumni, or dates).

Co-Sponsored Social - includes events with multiple chapters participating and a limit of 10 invited non-member guests per chapter.

Date Dash - includes "spur of the moment events" (planned by chapter leadership, but a surprise to the chapter) in which there is one host chapter and invited guests, but the guest list is limited to a one-to-one (1:1) member ratio, and the guest list can be submitted within 24 hours from the start of the social. This does not apply to regular date socials that members know about prior to it occurring and the chapter is able to build a guest list prior to the event.

Fundraiser - a social event held at a third party vendor for the purpose of raising funds.

Number of Attendees

Information for date socials, co-sponsored socials, and and date dashes.
Chapter Size/ Event Type Maximum Member to Guest Ratio Guest List Submission Date
< 15 Members 1:6 With this BYOB Form
> 15 Members 1:3 With this BYOB Form
Date Dash 1:1  Within 24 Hours After the Start of the Event
Information for fundraisers.
Event Size Required Security Guards Required Sober Monitors
0-50 1 3
51-100 2 6
151-200 3 9
201-250 4 12

Location

A sample Third Party Vendor Agreement can be utilized to assist in communication with the venue to ensure all chapter needs and expectations are met. The agreement can be found on the event registration home page and the Risk Management & Harm Reduction Resources Page.
Is your event at a...*

Address of Event*

Entrance Details

How will the verification of event attendees on the guest list be accomplished at the entrance?*

How will the verification of event attendees being above legal drinking age be accomplished at the entrance?*

Sober Event Monitors & Security

There should be at least three sober event monitors at any event where alcohol is present. For events with over 50 attendees, an additional sober event monitor should be present per each additional 25 attendees. The grid below provides an example. The pattern provided continues indefinitely. Please ensure you appropriately identify the number of sober monitors needed at your event.
Event Size Required Security Guards (if applicable by chapter size/event type) Required Sober Monitors
0-50 1 3
51-100 3 5
101-150 3 7
151-200 4 9
And so on.  
Sober Monitor Training
Chapters are expected to provide training to sober event monitors to ensure members acting in this capacity are prepared to serve in the role and knowledgeable of expectations, processes, resources, and contacts. Please indicate your agreement and understanding of this expectation. Sober monitor guidance and training resources and templates are provided on the fraternity and sorority website at https://fsl.colostate.edu/resources/risk-management-harm-reduction-resources/.
Please submit each of the sober monitors' names and ages who will be present on behalf of your chapter.*
Full Name
Age
 
Who is responsible for matching IDs to the guest list?
Who is responsible for checking IDs for legal drinking age?
Who is responsible for monitoring the bar?

Food & Non-Alcoholic Beverages

As it relates to food...*
As it relates to beverages...*

Verification & Contact Information

By submitting this form, the chapter president, risk management officer, and social chair agree, to the best of your knowledge, that all information submitted is accurate.*
Chapter President Name*
Risk Manager Name*
Event Planner/ Social Chair Name*
Accepted file types: doc, docx, pdf, xls, xlsx, Max. file size: 31 MB.
Accepted file types: doc, docx, pdf, xls, xlsx, jpg, jpef, gif, png, Max. file size: 31 MB.
All third party vendor events require proof that the venue has insurance, submitted as a certificate of insurance. Current examples can be found on the main social event registration page.