Philanthropy and Fundraising Registration Form
Please complete the following Philanthropy & Fundraising Registration Form for any event held by a chapter(s) that benefit a 501(c)(3) or other beneficiary. Please note that if an event is co-sponsored, both organizations need to submit a registration form and both registration forms must match. Questions about the registration process can be directed to firstname.lastname@example.org.
First Last Email * Phone Council * Organization Name * Other Co-Sponsoring/ Participating Chapters Event Type Philanthropy Events:
A philanthropy event is defined as any event hosted by a recognized fraternity/sorority chapter or pre-chartered organization at which funds or resources are raised for a 501(c)(3) nonprofit organization or beneficiary that is not the hosting organization(s). Any event that meets this definition must undergo the philanthropy registration process and must be compliant with all relevant policies.
A fundraising event is defined as any event hosted by a recognized chapter or pre-chartered fraternity/sorority organization in which funds are being raised to provide financial assistance to the hosting organization. Fundraising events may also be hosted for charitable causes of significance to the hosting organization (i.e. supporting chapter members experiencing loss or health concerns). An event that meets this definition must undergo the fundraising registration process and must be compliant with all relevant policies.
Please select the type of registration you would like to complete: * Please select the type of event you would like to register: *
Full descriptions of event types and common examples can be found in the Fraternity & Sorority Joint Policy on
Philanthropy & Fundraising Events. Please note registration of awareness events is optional.
Event Information for Calendar Submission
The information provided below will be used to market your philanthropy/fundraising event on the f/s community calendar. Please ensure that you are providing complete and accurate information.
Title of Event * Anticipated Event Date *
MM slash DD slash YYYY Date Range of Drive/Collection *
Please provide the date range for your drive/collection. When is the first date of the drive/collection and when is the last date items can be donated?
Date Range of Sale *
Please provide the date range for your sale. When is the first date of the sale and when is the last date items can be purchased. If there is a date for pick up/delivery of sale items, please provide that date as well.
Reminder about date selection:
Please note the limit of one event per weekday (Monday through Friday) or two events per weekend day (Saturday and Sunday) do not apply for percentage nights, drives/collections or sales that are occurring over a range of dates.
Reminder about date selection:
Please note that only one signature philanthropy event will be confirmed for each weekday (Monday through Friday). No more than two signature philanthropy events shall be confirmed on the same weekend day (Saturday and Sunday), and should there be two events on the same day, they must not overlap for more than two hours. Additionally philanthropy may not be scheduled during Fall Clean Up or CSUnity. Please review the f/s community calendar, linked at the top of the page, to ensure that your desired date is available.
Writing an event description:
Please provide a detailed description of what attendees should expect when attending your event, including the costs of attendance and what organization the event benefits. Please note, the description included here will be used for the calendar submission and any social media posts. A complete event description includes the name(s) of the hosting organization(s), title of the event, date, time, location, pricing (particularly what is included in pricing, like "three doughnuts", "one game of basketball", "admission into the event", etc.) activities, and beneficiary. Additionally you should include how to purchase tickets or register to participate (i.e. an email address or link to a Crowdchange page, a link to a google-form to register a team, instructions on how to outreach to chapter members to learn more information, etc.)
Event Description *
Example of a well written event description: The Members of [Chapter Name] invite you to [Title of Event] to support [Beneficiary] on [Date] between [Time range] at [Location]. Ticket are [$] pre-sale and [$] at the door. Ticket cost includes [admission into the event] and [activity]. Please contact [chapter name] members to purchase tickets, buy tickets [online at website link], or buy tickets when we table on campus at on [date & time]. Please help us support [Beneficiary & a little bit of information about the beneficiary, including what the organization does, how donations benefit the organization, etc]. Email if you have any questions.
Event Location * Provide donation instructions: *
For Drives/Collections: please provide detailed instructions on what items (and their condition) can be donated and how donations will be collected, including locations of donation boxes.
Provide purchasing instructions: *
For Sales: please provide detailed instructions on how items can be purchased; i.e. an email address or link to a Crowdchange page, or a link to a google-form to register a team, or instructions on how to outreach to chapter members to learn more information, etc.
Would you like to host a donation box within the Office of Fraternity & Sorority Life (LSC 142)? *
Due to space limitations, only three chapters will be allowed to host a donation box within the office at any given time.
To host a donation box within the Office of Fraternity & Sorority Life, chapters should provide their own box and complete the Office of Fraternity & Sorority Life Drives/Collections Form available here.. Please print the form and bring the completed form and your box to the Office of Fraternity & Sorority Life (LSC 142). Is there a specific location for donation? * Is there a specific location for pick-up for purchased items? * Location of Donation * Location of Sale * Start Time of Event: * End Time of Event: * What beneficiary will receive the funds/proceeds from your event? *
Possible answers include: the name of the nonprofit organization or beneficiary, local chapter, chapter member, etc.
If possible, please provide a link to the beneficiary's website to learn more.
How will your organization educate members and attendees about the philanthropic cause and its importance? *
Please note that the chapter should be including this information on all marketing materials, and at the event itself. Examples may include: facts and statistics, educational informational booths, speakers from the organization, and video presentations, etc.
Please select the audience(s) you hope to have at this event
Is there a cost associated with participating in your event? * Cost of participation: * Does your event include differential pricing? *
Is there a difference in pre-sale tickets vs. day of ticket pricing or difference in pricing based on age or organizational affiliation?
Please list all varying costs:
Use this field to upload any photos or advertisements to include in the calendar submission and to be shared on FSL social media, etc.
Policies Governing Philanthropy & Fundraising Events
Please note that all philanthropy and fundraising events must be substance free. To view all the policies governing philanthropy and fundraising events, please refer to the Joint Policy on Philanthropy and Fundraising linked at the top of the page.
Philanthropy or fundraising events cannot include cultural appropriation or the objectification or degradation of populations of people, including those based on social identity (like gender, etc.)
How will your philanthropy or fundraising event be open and inclusive to all members of the fraternity and sorority community? *
Effective answers include detailed information about the chapter marketing plan to ensure that our entire community is aware of your event.
(I.e. chapter announcing, social media ads, direct outreach to councils or chapters, advertising on campus and in the Fort Collins community). Please note, our hope is that chapters commit to hosting events that are open to all f/s community members, other CSU members and Fort Collins community members.
Is your event being hosted at a third-party venue with a state liquor license? (i.e. Chipotle, PizzaRev, Fuzzy's) *
Chapters cannot co-sponsor an event with an alcohol distributor or tavern (taverns are defined as an establishment generating more than half of their annual gross sales from alcohol) at which alcohol is given away, sold, or otherwise provided to those present. Chapters may not generate revenue from the sale of alcohol.
Is your event being hosted on a home football game day? *
Please note that the immediate area surrounding your event, as defined by perimeter controls, must be alcohol and substance free.
Does your event include an auction? *
Chapters may not generate revenue from the sale of chapter members or other human beings or their direct services.
Does your event include physical activity? * Please describe the type of physical activity. * Does your event include a raffle? *
Please note under Colorado State Law, to host a raffle at your event your chapter must have a valid Colorado Gaming License. Door prizes, where all attendees have an equal chance of winning and are not purchased separately from entrance to the event, are allowed and do not require a gaming license.
Please describe the raffle? * Upload a Copy of Gaming License
If your chapter does have a Gaming License, please upload a copy of it.
Event Planning & Logistics How much money do you hope to raise by hosting this event? * Is there a cost associated with hosting this event? *
For example, are you paying for the use of a location, supplies, food, marketing, t-shirts, door-prizes, etc.?
Yes No How much money do you anticipate spending to host this event? How will that money be spent? *
Provide a breakdown of anticipated cost (e.g. $100 for venue, $75 for t-shirts, $400 for food, etc.)
Upload an Excel Document
If applicable, upload an excel document showing the breakdown of cost associated with the event.
How will you be covering the cost of the event? Will the costs be deducted from the event proceeds? Will the cost of the event be paid for by the chapter, and all event proceeds be donated? *
Please note that if proceeds from the event are used to cover event costs, advertising should reflect this. For example, "all donations go to benefit" would be acceptable if money from the event wasn't covering expenses as opposed to "all proceeds" would be acceptable to everything after covered expenses.
Registration Form Agreement Notes for the Philanthropy & Service Intern:
Is there any additional information you'd like to provide to the community service and philanthropy intern who will be reviewing your event request?
Electronic Signature *
By entering your name in this field, you confirm that you have thoroughly reviewed the Fraternity & Sorority Joint Policy on Philanthropy & Fundraising, the FSL calendar, and this form to meet registration requirements. In the event that changes must be made to the information submitted via this form, you will communicate with email@example.com as soon as possible. You also confirm that completing this form does not guarantee confirmation of this philanthropy or fundraising event, as your submission must be viewed to ensure compliance.