Tailgate Event Registration Form | Fraternity and Sorority Life

Due Date
This form is due by 5 p.m. two business days prior to the event. For example, tailgate events on Friday, Saturday, or Sunday, must be registered by 5 p.m. the Wednesday prior.
I Have Questions about the Policy!
The Fraternity and Sorority Joint Risk Management Policy which identifies many components of alcoholic events can be found under our Community Policies page. If there are additional questions which are not addressed, please email your council risk management officer responsible.
What do I need to upload for this form?
You must submit a guest list for this event to be confirmed. For tailgates, this guest list will be submitted after the event.
Terms of Registration Form
The chapter will make certain that all applicable federal, state, province, county, city, and Colorado State University laws and policies, as well as the Fraternity & Sorority Joint Policy on Risk Management and their (Inter)National organization risk management policies and procedures are enforced. The chapter understands that the chapter is required to regulate the behavior of all individuals in attendance during the event. The chapter understands that failure to abide by all terms of this agreement and all event policies and regulations may result in disciplinary action. The chapter understands that a chapter cannot host/participate in this event without full completion of this registration form and emailed confirmation by their respective governing council
Name*
First Last
Email*
Council*
- Interfraternity Council (IFC)
- Multicultural Greek Council (MGC)
- National Pan-Hellenic Council (NPHC)
- Panhellenic Association (PHA)
- Professional Fraternity Council (PFC)
Chapter*
Other Co-Sponsoring/ Participating Chapters
Event Information
Date of Event*
MM slash DD slash YYYY
Start Time*
: Hours
Minutes
AM/PM
Note: Tailgate events can begin no more than five hours prior to the start of the football game (kick off).
End Time*
: Hours
Minutes
AM/PM
Note: Tailgate events must end no later than 30 minutes prior to the start of the football game (kick off).
General Event Description (including theme, if relevant)
Tailgating Kits
My chapter would like to check out a council-provided tailgating kit.*
Council-provided tailgating kits are available for pick up in the OFSL (LSC 142) as soon as a council risk management officer has confirmed your tailgate. Typically this occurs the Wednesday, Thursday, or Friday prior to the home football game. The OFSL is open 8 a.m.-5 p.m. Monday through Friday. Tailgating kits must be returned to the OFSL by 5 p.m. on the Tuesday following the tailgate.
Estimated Number of Attendees over 21 (used to determine rough number of BYOB tickets and wristbands needed)
- I hereby acknowledge that my chapter is responsible for returning the tailgating kit to the OFSL in a timely manner. I also acknowledge that if the tailgating kit I checked out is lost, stolen, damaged, or otherwise rendered unusable while in my possession, my chapter may be responsible for reimbursing the council for the full value of the kit.
Number of Attendees

Chapter Size/ Event Type	Maximum Guest to Member Ratio	Guest List Submission Date
< 15 Members	1:6	With this BYOB Form
> 15 Members	1:3	With this BYOB Form
Date Dash	1:1	Within 24 Hours After the Start of the Event

Number of Chapter Members Attending*
Guests of Members Attending*
Total Number of Chapter Members and Guests Attending*
Location
Is your event at a...*
- Residential House
- Official Chapter House
- On Campus in an Official Tailgate Location
Name of Location*
Address*
Street Address City State
Host Phone Number(s) for Location. Please include contact names if available.*
Location Capacity (equal to or larger than the total number of attendees from all participating chapters)*
If you are hosting your tailgate in the official student tailgate lot (Moby Auxiliary), you will need to ensure you register with ASCSU to secure space. You can complete that registration at https://csurams.com/sports/2021/8/11/student-tailgate.aspx?id=5769
Food and Non-Alcoholic Beverages
Chapter must provide free food, free water, and non-alcoholic beverages to attendees. Please list the food and non-alcoholic beverages available below.*
Event Security
My event is held off campus and will have more than 35 people in attendance and therefore requires private security.*
If hiring security, please indicate which option you are using.*
Name of Security Company*
Security company must be licensed and bonded. Verification of services will be conducted.
How many security personnel are required for your event?*
Events with 35 of less attendees (members and guests) do not require security. Events with 36-75 attendees require the hiring of one security guard. Events with 76 or more attendees require the hiring of two security guards.
Entrance
How will the verification of event attendees on the guest list be accomplished at the entrance?*
- ID check by chapter member at entrance and highlighted on guest list.
How will the verification of legal drinking age be accomplished at the entrance?*
- Check by chapter member at entrance and wristband provided.
- Check by chapter member at entrance and non-transferable hand stamp provided.
Sober Event Monitors
There should be at least three sober event monitors at any event where alcohol is present. For events with over 50 attendees, an additional sober event monitor should be present per each additional 25 attendees.
Sober Monitor Training
- I understand
Chapters are expected to provide training to sober event monitors to ensure members acting in this capacity are prepared to serve in the role and knowledgeable of expectations, processes, resources, and contacts. Please indicate your agreement and understanding of this expectation.
Please submit each of the sober event monitors' names and ages who will be present on behalf of your chapter. Please put each sober monitor on a separate line.*
Who is responsible for matching IDs to the guest list?*
Who is responsible for monitoring the bar?*
Bartenders
Please submit each of the bartenders' names and ages. Bartenders must be over the legal drinking age.*
Registering with Off-Campus Life
Registering an event with Off-Campus Life is not required, although recommended. For information about the benefits of the program, please visit http://ocl.colostate.edu/party-registration.
Verification & Contact Information
Individuals listed here may be contacted during the event in case of an urgent need or emergency. Please ensure individuals listed here are prepared to be a contact.
By submitting this form, the chapter president, risk management officer, and social chair agree, to the best of your knowledge, that all information submitted is accurate.*
- True; all submitted information is accurate.
Chapter President Name*
First Last
Chapter President Phone*
Chapter President Email*
Risk Manager Name*
First Last
Risk Manager Phone*
Risk Manager Email*
Event Planner/ Social Chair Name*
First Last
Event Planner/ Social Chair Phone*
Event Planner/ Social Chair Email*
Please upload your guest list.
Accepted file types: pdf, xls, xlsx, doc, docx, Max. file size: 31 MB.

Due Date

I Have Questions about the Policy!

What do I need to upload for this form?

Terms of Registration Form

Event Information

Tailgating Kits

Number of Attendees

Location

Food and Non-Alcoholic Beverages

Event Security

Entrance

Sober Event Monitors

Bartenders

Registering with Off-Campus Life

Verification & Contact Information